Day-of guide
Free wedding itinerary template
A wedding itinerary is a clear hour-by-hour plan you can share — ceremony, photos, cocktail hour, and reception. Start with this free template, tweak the times in the editor, then print a simple party copy and a more detailed vendor copy.
| Time | Event |
|---|---|
| 9:00 AM | Getting ready — hair & makeup |
| 12:00 PM | Photographer arrives |
| 2:30 PM | First look & portraits |
| 4:00 PM | Ceremony |
| 4:45 PM | Cocktail hour |
| 5:45 PM | Reception entrance & dinner |
| 7:00 PM | Toasts & first dances |
| 10:00 PM | Last dance & send-off |
Free sample schedule — open in the editor to customize, then print or save as PDF (no signup).
Itinerary vs. detailed vendor timeline
Your party itinerary can stay short — where to be and when. Vendors need the same day with setup notes, contacts, and buffers. Build both from this template in the free editor: keep a simple party view and a detailed vendor print.
Common questions
- Is a wedding itinerary the same as a wedding timeline?
- On the wedding day, many couples use the words the same way. An itinerary is usually the shorter shareable schedule; a detailed timeline may include vendor notes. For the months before the wedding, “planning timeline” means your booking checklist — see our timeline vs itinerary guide.
- Can I print this wedding itinerary template for free?
- Yes — open it in the editor, then use Print or Save as PDF in your browser. You do not need an account.
- Should guests get the full vendor itinerary?
- Usually no. Share a one-page party itinerary with ceremony and reception times; keep setup notes on the vendor copy only.